Fleet Management
Manage your entire vehicle fleet in one simple system — built in Notion
This ready-to-use Notion workspace helps you track vehicles, maintenance, fuel, incidents, drivers, and more — even if you’ve never used Notion before.
Screenshots
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🚘 Key Features
1️⃣ Manage Your Vehicles with Ease
Keep every vehicle’s details — like status, mileage, insurance, and service history — all in one place.
You’ll always know which car needs attention, what’s due for maintenance, and which one is ready to go.
2️⃣ Stay on Top of Maintenance
Never miss a service again.
Automated maintenance schedules based on mileage or time remind you when it’s time for oil changes, inspections, or other recurring tasks.
3️⃣ Track Costs and Fuel Efficiently
Record every expense — fuel, repairs, cleaning, insurance — and see where your budget goes.
Built-in charts instantly show you total costs and trends over time.
4️⃣ Keep Drivers Organized
Easily manage your drivers’ information, vehicle assignments, and incident history.
Stay organized and ensure smooth operations without losing track of any details.
5️⃣ Handle Incidents and Repairs
Log breakdowns, accidents, or issues in seconds.
Each incident links to the vehicle, costs, and service provider — helping you manage and resolve problems fast.
6️⃣ Manage Service Providers
Keep a clear list of all your trusted garages, mechanics, and suppliers — linked directly to the vehicles and tasks they handle.
7️⃣ Stay Productive with Tasks
Plan and track all your fleet-related to-dos in one view — from inspections to renewals.
No more scattered spreadsheets or forgotten reminders.
8️⃣ Get Instant Insights
Your dashboard updates automatically with charts and status views for vehicles, services, and costs — giving you a complete picture of your fleet at a glance.
9️⃣ Help Guide
A built-in guide to walk you through how to use and customize the template for your specific needs.
For Whom
This template is designed to streamline fleet operations and improve cost efficiency, making it the perfect fit for businesses and professionals managing vehicles, maintenance, and logistics. Below are some ideal use cases:
🚘 Fleet Managers
Why it's a perfect fit:
- Centralize fleet data for easy access and management
- Reduce downtime with automated maintenance schedules
- Track vehicle status, service history, and expenses with ease
This template helps fleet managers keep everything organized and running smoothly with minimal manual input.
📈 Business Owners
Why it's a perfect fit:
- Monitor fleet expenses and performance at a glance
- Ensure timely vehicle maintenance to maximize productivity
- Track usage, costs, and driver assignments easily
This template helps business owners optimize fleet performance and reduce operational disruptions.
🚚 Logistics & Transportation Companies
Why it's a perfect fit:
- Ensure vehicle availability and reduce maintenance-related delays
- Track driver assignments, service schedules, and incident reports
- Minimize downtime with real-time insights into fleet performance
This template helps logistics companies streamline operations and maintain fleet efficiency, boosting business productivity.
🚗 Rental Car Services
Why it's a perfect fit:
- Keep detailed logs of vehicle usage, service needs, and driver assignments
- Track maintenance, repairs, and incidents to ensure fleet readiness
- Monitor service provider performance and manage relationships
This template helps rental car services maintain their fleet efficiently, with clear tracking and management tools.
🏢 Small Businesses
Why it's a perfect fit:
- Track maintenance schedules and costs, even for a small fleet
- Ensure vehicle readiness and reduce unexpected issues
- Manage tasks, service records, and driver assignments effortlessly
This template is ideal for small businesses to ensure fleet management runs smoothly, helping them avoid costly disruptions.
Why Use This Notion Template
✅ Centralized Data: Keep all vehicle, driver, and service info in one place.
✅ Automated Maintenance: Schedule routine services based on mileage or time intervals.
✅ Cost Tracking: Monitor fuel, repair, and maintenance expenses in real-time.
✅ Incident Management: Log and track breakdowns and accidents efficiently.
✅ Real-Time Insights: Visualize fleet performance with dashboards and charts.
✅ Driver & Task Management: Easily manage driver details and fleet-related tasks.
✅ Customizable: Adapt the template to fit your specific fleet management needs.
Save time, reduce costs, and optimize your fleet’s performance with this easy-to-use templa
Format
Notion Template
* Notion Plus plan or higher can create/visualize unlimited charts. Free plans are limited to 1 chart (on the entire account). Notion Templates FAQs
Get the template
Secure payment. Delivery is automatic upon successful payment.
Secure payment.
Delivery is automatic upon successful payment.
No refunds are allowed due to the digital nature of Notion templates.
Do you have any questions? Feel free to reach out to me via email.
