Fleet Management
Take full control of your vehicle fleet with Fleet Management for Notion
This powerful and easy-to-use Notion template helps you stay on top of vehicle records, maintenance, fuel costs, incidents, driver assignments, and more—all in one streamlined workspace. Reduce downtime, automate service routines, and optimize fleet performance with real-time insights.
With built-in databases for real-time insights, service history, and cost tracking, this template simplifies fleet management by consolidating all key data in one intuitive dashboard.
Screenshots
(click the image to 🔍 zoom in)
Key Features
🚗 Vehicle Tracking
Maintain detailed records for each vehicle—status, odometer, insurance, and service history.
🔧 Service Log
Log fuel, maintenance, cleaning, and repairs with full cost tracking and provider links.
⛽ Service Types
Organize and categorize all service types for better reporting and tracking.
📅 Service Routines
Automate routine maintenance based on mileage or time intervals per vehicle.
👤 Driver Management
Assign drivers, monitor license expiries, and track availability across the fleet.
⚠ Incident Tracking
Log breakdowns, accidents, and related costs to stay on top of issues.
✅ Task Management
Track fleet-related tasks and important deadlines in one place.
⛽ Service Providers
Manage your providers for repairs, fuel, or insurance with linked data.
📊 Dashboards & Charts
Visual insights for costs, service status, and vehicle availability in real time.
What’s Included
- Vehicles Database: The central hub for managing all your vehicles, including details like status, mileage, insurance, and service history.
- Service Types Database: Organize and categorize different types of services for better tracking, reporting, and maintenance planning.
- Service Routines Database: Automate recurring maintenance based on mileage or time intervals, linked directly to vehicle usage.
- Service Log Database: A comprehensive record of all service activities—repairs, fuel, cleaning, and more—along with costs and service provider details.
- Drivers Database: Manage driver profiles, license expirations, assignments, and availability in one organized space.
- Incidents Database: Track and document accidents, breakdowns, or other incidents with related costs and resolution steps.
- Tasks Database: Stay on top of deadlines, to-dos, and fleet-related tasks with an integrated task manager.
- Service Providers Database: Keep a directory of mechanics, garages, fuel suppliers, and other vendors connected to your fleet operations.
- Ready-to-Use Dashboard: A clear, intuitive dashboard for quick access to key metrics, recent updates, and fleet status.
- Charts: Visualize maintenance costs, vehicle availability, service frequency, and more with pre-built chart views.
- Help Guide: A built-in guide to walk you through how to use and customize the template for your specific needs.
For Whom
This template is designed to streamline fleet operations and improve cost efficiency, making it the perfect fit for businesses and professionals managing vehicles, maintenance, and logistics. Below are some ideal use cases:
🚘 Fleet Managers
Why it's a perfect fit:
- Centralize fleet data for easy access and management
- Reduce downtime with automated maintenance schedules
- Track vehicle status, service history, and expenses with ease
This template helps fleet managers keep everything organized and running smoothly with minimal manual input.
📈 Business Owners
Why it's a perfect fit:
- Monitor fleet expenses and performance at a glance
- Ensure timely vehicle maintenance to maximize productivity
- Track usage, costs, and driver assignments easily
This template helps business owners optimize fleet performance and reduce operational disruptions.
🚚 Logistics & Transportation Companies
Why it's a perfect fit:
- Ensure vehicle availability and reduce maintenance-related delays
- Track driver assignments, service schedules, and incident reports
- Minimize downtime with real-time insights into fleet performance
This template helps logistics companies streamline operations and maintain fleet efficiency, boosting business productivity.
🚗 Rental Car Services
Why it's a perfect fit:
- Keep detailed logs of vehicle usage, service needs, and driver assignments
- Track maintenance, repairs, and incidents to ensure fleet readiness
- Monitor service provider performance and manage relationships
This template helps rental car services maintain their fleet efficiently, with clear tracking and management tools.
🏢 Small Businesses
Why it's a perfect fit:
- Track maintenance schedules and costs, even for a small fleet
- Ensure vehicle readiness and reduce unexpected issues
- Manage tasks, service records, and driver assignments effortlessly
This template is ideal for small businesses to ensure fleet management runs smoothly, helping them avoid costly disruptions.
Why Use This Notion Template
✅ Centralized Data: Keep all vehicle, driver, and service info in one place.
✅ Automated Maintenance: Schedule routine services based on mileage or time intervals.
✅ Cost Tracking: Monitor fuel, repair, and maintenance expenses in real-time.
✅ Incident Management: Log and track breakdowns and accidents efficiently.
✅ Real-Time Insights: Visualize fleet performance with dashboards and charts.
✅ Driver & Task Management: Easily manage driver details and fleet-related tasks.
✅ Customizable: Adapt the template to fit your specific fleet management needs.
Save time, reduce costs, and optimize your fleet’s performance with this easy-to-use templa
Format
Notion Template
* Notion Plus plan or higher can create/visualize unlimited charts. Free plans are limited to 1 chart (on the entire account). Notion Templates FAQs
Get the template
Secure payment. Delivery is automatic upon successful payment.
Secure payment.
Delivery is automatic upon successful payment.
No refunds are allowed due to the digital nature of Notion templates.
Do you have any questions? Feel free to reach out to me via email.
