Facility Maintenance & Janitorial Management
Streamline Service Tracking, Optimize Resources, and Ensure Top-Notch Maintenance
Streamline your facility's maintenance and janitorial operations with this comprehensive Notion template. Manage service orders, track tasks, monitor costs, and analyze performance with ease. Perfect for businesses, property managers, and institutions seeking efficiency and organization.
Screenshots
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Key Features
🗂 Centralized Service Management
Manage all service orders, tasks, and costs in one place for seamless operations.
⏱ Real-Time Tracking
Stay updated on pending and completed tasks with instant visibility.
💰 Comprehensive Cost Analysis
Monitor material and work time costs to keep your budget in check.
📍 Location-Based Insights
Analyze service trends and performance by geographic area.
⚙️ Customizable Workflows
Adapt the template to your specific workflows and organizational structure.
📊 Performance Reporting
Visualize key metrics with charts and dashboards for better decision-making.
🏢 Customizable for Any Context
Whether for companies, property managers, or institutions, the template adapts to your needs.
🧾 Reporter Tracking
Track who submits service requests and improve communication and accountability.
What is included
Service Orders database: Track every maintenance and janitorial request from submission to completion. Monitor costs, deadlines, and statuses to ensure timely, efficient service delivery.
Service Tasks database: Manage all tasks related to service orders, including staff assignments, materials used, time spent, and costs. Break down complex services into actionable steps for better tracking and execution.
Locations database: Organize and analyze activities across all managed locations. Quickly access service counts, both pending and completed, with location-specific notes for clarity.
Staff database: Optimize workloads by tracking task assignments, hourly rates, and performance metrics. Gain insights into productivity and ensure balanced distribution.
Reporters database: Track who submits service requests—tenants, supervisors, or employees. Monitor reporting frequency and improve communication and accountability.
Charts: Visualize performance metrics like costs, task completion, and overdue orders. Gain actionable insights to boost efficiency and cut costs.
Help Guide: Get an overview of the template’s features, with tips and workflows to streamline maintenance and cleaning service management.
For Whom
🏘️ Property Managers
Examples:
- Residential building administrators
- Commercial property coordinators
Why it's a perfect fit:
- Track service requests across multiple locations
- Ensure timely repairs and cleaning tasks
- Keep service history organized for tenants and stakeholders
Ideal for staying on top of property upkeep while maintaining transparency and responsiveness with tenants or owners.
🧹 Office & Workplace Managers
Examples:
- Admin managers in shared workspaces
- HR or facilities leads in corporate offices
Why it's a perfect fit:
- Maintain a clean and functional workspace
- Track service vendors and cleaning schedules
- Assign and follow up on internal requests
This template supports smooth daily operations and a productive office environment.
🏢 Corporate Maintenance Teams
Examples:
- Internal facility teams in corporate offices
- On-site maintenance personnel
Why it's a perfect fit:
- Centralized tracking of service orders and staff performance
- Control over maintenance timelines and internal resource allocation
- Real-time cost monitoring to stay within budget
This template empowers internal teams to manage repair and maintenance operations efficiently within corporate environments.
🏫 Schools & Institutions
Examples:
- Public and private schools
- Universities and training centers
Why it's a perfect fit:
- Streamline janitorial and repair workflows
- Assign tasks to in-house or external teams
- Ensure cleanliness and safety standards are met
A perfect tool for administrators who need structured oversight of operational services in educational settings.
🏋️♂️ Gyms & Fitness Centers
Examples:
- Independent gyms and franchises
- Yoga studios and fitness clubs
Why it's a perfect fit:
- Keep gym equipment in working condition
- Log cleaning routines and maintenance tasks
- Assign responsibilities to staff and monitor performance
This template supports a safe, clean, and professional environment for members and staff alike.
🏗️ Facility Managers
Examples:
- Multi-site maintenance coordinators
- Building operations managers
Why it's a perfect fit:
- Gain insights from service trends and analytics
- Track workload distribution and costs by location
- Optimize resource use across multiple facilities
A robust solution for improving efficiency, reducing expenses, and making data-driven decisions at scale.
Format
Notion Template
* Notion Plus plan or higher can create/visualize unlimited charts. Free plans are limited to 1 chart (on the entire account). Notion Templates FAQs
Get the template
Secure payment.
Delivery is automatic upon successful payment.
No refunds are allowed due to the digital nature of Notion templates.
Do you have any questions? Feel free to reach out to me via email.
