Airbnb & Vacation Rentals Property Management

Airbnb and Vacation Rentals Property Management (Notion template)
airbnb and vacation rentals properties management notion template

Get it now for $39

🏠 Simplify the way you manage your properties

Organize and streamline all aspects of your Airbnb or vacation rental business — from listings, bookings, and guests to maintenance, inventory, and finances — all in one powerful and customizable Notion workspace.
No more spreadsheets. No more scattered tools. Just clarity and control.


Screenshots

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Key Features

📊 Centralized Dashboard

Get a complete snapshot of your business in seconds:

  • See today's check-ins, check-outs, and overdue tasks
  • Monitor booking activity, occupancy, and performance trends
  • Track revenue, expenses, and profit margins in real time
  • Receive alerts for low inventory, upcoming repairs, or payment issues

🏡 Properties Database

Manage all property details in one place:

  • Photos, address, and amenities
  • Pricing (nightly rate, fees, extras)
  • Capacity, rooms, pets, availability
  • Linked to bookings, income, expenses, tasks & inventory and maintenance

📆 Bookings Manager

Track and organize reservations easily:

  • Check-in/out, duration, status
  • Auto-calculate estimated revenue
  • Booking overlap alerts & capacity warnings
  • Income tracking per booking

👤 Guests CRM

Store and manage guest information and communication:

  • Contact details, notes, documents
  • Linked to their bookings

📦 Inventory Tracker

Never run out of essentials:

  • Real-time stock levels, alerts
  • Items categorized by property
  • Total inventory value view

💰 Finance Dashboard

Stay on top of your business health:

  • Income & expense records
  • Monthly/annual summaries & charts
  • Attach receipts & invoices

🛠️ Maintenance & Repairs

Track service requests and property issues:

  • Task status, priority & deadlines
  • Expense records & service notes
  • Assigned to properties and vendors

📋 Task Management

Stay productive with a built-in to-do system:

  • Prioritize tasks
  • Assign due dates & status
  • Link to properties or staff

🛒 Vendors & Suppliers

Maintain professional contacts:

  • Contact info, services, notes
  • Filterable by tags or type

📈 Business Performance Tracking

Visual charts and summaries help you measure progress, spot trends, and optimize your rental strategy.

🎨 Fully Customizable

Adapt the template to fit your unique workflow. Add fields, change layouts, or adjust to local regulations with ease.

For Whom

This Notion template is designed for:

🏡 Vacation Rental Owners

Examples:

  • Owners managing one or multiple Airbnb or Vrbo listings
  • Hosts who self-manage reservations, communication, and cleaning

Why it's a perfect fit:

  • Centralizes property details, bookings, guests, and finances
  • Track inventory, tasks, and vendor services with ease
  • Gain full visibility into your rental operations and income

This template simplifies the daily management of your vacation rentals so you can focus on creating a 5-star guest experience.

📋 Property Managers

Examples:

  • Freelance or agency managers overseeing multiple properties
  • People coordinating cleaning, repairs, check-ins, and finances

Why it's a perfect fit:

  • Manage several properties, staff, vendors, and bookings from one workspace
  • Assign tasks, monitor expenses, and streamline communication
  • Stay organized and proactive without relying on multiple tools

This system helps property managers stay in control, meet client expectations, and scale operations efficiently.

🏨 Hospitality Professionals

Examples:

  • Managers of boutique hotels, hostels, or bed & breakfasts
  • Staff responsible for guest relations, bookings, and facilities

Why it's a perfect fit:

  • Unify guest info, bookings, and services into one view
  • Ensure smooth day-to-day operations and task coordination
  • Keep track of maintenance requests and supplier contacts

This template brings modern structure to traditional hospitality workflows with the flexibility of Notion.

No matter your role or experience level, this Notion template is your ultimate companion for successful vacation rental property management. Get it out today and elevate your property management game!

What is included?

  • 11 Related Databases
    • Properties
    • Guests
    • Bookings
    • Inventory
    • Income
    • Expenses
    • Service Requests
    • Vendors / Suppliers
    • Tasks
    • Summary
    • Balance
  • Chart Page:
    • Contains 17 charts
  • Help Guide:
    • This guide will help you navigate and effectively use the template to manage your real estate operations, including properties, clients, bookings, financials, and more. Follow this guide to understand how to make the most of each database and feature.

Format

Notion template.

* With Notion Plus plan or higher, you can create/visualize unlimited charts. Free plans are limited to 1 chart (on the entire account). Notion Templates FAQs

Get the template

Purchase template for $39

Secure payment.
Delivery is automatic upon successful payment.
No refunds are allowed due to the digital nature of Notion templates.

Do you have any questions? Feel free to reach out to me via email.