Airbnb & Vacation Rentals Property Management
🏠 Simplify the way you manage your properties
Organize and streamline all aspects of your Airbnb or vacation rental business — from listings, bookings, and guests to maintenance, inventory, and finances — all in one powerful and customizable Notion workspace.
No more spreadsheets. No more scattered tools. Just clarity and control.
Screenshots
(click the image to 🔍 zoom in)
Key Features
📊 Centralized Dashboard
Get a complete snapshot of your business in seconds:
- See today's check-ins, check-outs, and overdue tasks
- Monitor booking activity, occupancy, and performance trends
- Track revenue, expenses, and profit margins in real time
- Receive alerts for low inventory, upcoming repairs, or payment issues
🏡 Properties Database
Manage all property details in one place:
- Photos, address, and amenities
- Pricing (nightly rate, fees, extras)
- Capacity, rooms, pets, availability
- Linked to bookings, income, expenses, tasks & inventory and maintenance
📆 Bookings Manager
Track and organize reservations easily:
- Check-in/out, duration, status
- Auto-calculate estimated revenue
- Booking overlap alerts & capacity warnings
- Income tracking per booking
👤 Guests CRM
Store and manage guest information and communication:
- Contact details, notes, documents
- Linked to their bookings
📦 Inventory Tracker
Never run out of essentials:
- Real-time stock levels, alerts
- Items categorized by property
- Total inventory value view
💰 Finance Dashboard
Stay on top of your business health:
- Income & expense records
- Monthly/annual summaries & charts
- Attach receipts & invoices
🛠️ Maintenance & Repairs
Track service requests and property issues:
- Task status, priority & deadlines
- Expense records & service notes
- Assigned to properties and vendors
📋 Task Management
Stay productive with a built-in to-do system:
- Prioritize tasks
- Assign due dates & status
- Link to properties or staff
🛒 Vendors & Suppliers
Maintain professional contacts:
- Contact info, services, notes
- Filterable by tags or type
📈 Business Performance Tracking
Visual charts and summaries help you measure progress, spot trends, and optimize your rental strategy.
🎨 Fully Customizable
Adapt the template to fit your unique workflow. Add fields, change layouts, or adjust to local regulations with ease.
For Whom
This Notion template is designed for:
🏡 Vacation Rental Owners
Examples:
- Owners managing one or multiple Airbnb or Vrbo listings
- Hosts who self-manage reservations, communication, and cleaning
Why it's a perfect fit:
- Centralizes property details, bookings, guests, and finances
- Track inventory, tasks, and vendor services with ease
- Gain full visibility into your rental operations and income
This template simplifies the daily management of your vacation rentals so you can focus on creating a 5-star guest experience.
📋 Property Managers
Examples:
- Freelance or agency managers overseeing multiple properties
- People coordinating cleaning, repairs, check-ins, and finances
Why it's a perfect fit:
- Manage several properties, staff, vendors, and bookings from one workspace
- Assign tasks, monitor expenses, and streamline communication
- Stay organized and proactive without relying on multiple tools
This system helps property managers stay in control, meet client expectations, and scale operations efficiently.
🏨 Hospitality Professionals
Examples:
- Managers of boutique hotels, hostels, or bed & breakfasts
- Staff responsible for guest relations, bookings, and facilities
Why it's a perfect fit:
- Unify guest info, bookings, and services into one view
- Ensure smooth day-to-day operations and task coordination
- Keep track of maintenance requests and supplier contacts
This template brings modern structure to traditional hospitality workflows with the flexibility of Notion.
What is included?
- 11 Related Databases
- Properties
- Guests
- Bookings
- Inventory
- Income
- Expenses
- Service Requests
- Vendors / Suppliers
- Tasks
- Summary
- Balance
- Chart Page:
- Contains 17 charts
- Help Guide:
- This guide will help you navigate and effectively use the template to manage your real estate operations, including properties, clients, bookings, financials, and more. Follow this guide to understand how to make the most of each database and feature.
Format
Notion template.
* With Notion Plus plan or higher, you can create/visualize unlimited charts. Free plans are limited to 1 chart (on the entire account). Notion Templates FAQs
Get the template
Secure payment.
Delivery is automatic upon successful payment.
No refunds are allowed due to the digital nature of Notion templates.
Do you have any questions? Feel free to reach out to me via email.
