Rental Property Management
🏅 This template has been featured on Notion Collection's Top 10 Paid Housing Templates! 🏅
Manage Properties, Tenants, Finances, Maintenance, and More in One Place
Stop wasting your time with limited, free, or overly expensive templates or applications.. This template has everything you need to manage rental properties. Excellent value for money.
The Rental Property Management template streamlines and optimizes every aspect of managing your rental properties, ensuring a smooth and organized workflow.
Screenshots
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🌟 Key Features
The Rental Property Management Notion template includes features specifically designed to address all key aspects of rental management.
Centralized Property Management:
Effortlessly manage all your property details in one place. Record addresses, features, rental prices, deposits, tenant information, payment history, and more. Quickly access everything you need, saving time and enhancing efficiency.
Dashboard Snapshot: Your Daily Management Hub
Gain instant access to essential data with our intuitive dashboard. It’s your go-to hub for seamless day-to-day rental management, offering comprehensive insights to simplify your routine and keep operations running smoothly.
Comprehensive Property Page
Manage every detail of your properties from a single page. View and update property features, track income and expenses, manage tasks, service requests, and organize documents—all in one place for efficient and streamlined property management.
Owner Database:
Keep track of property owners or managers with ease. Whether you manage third-party properties or your own, our template helps you organize all necessary details for seamless management.
Comprehensive Tenant Records:
Maintain complete and up-to-date tenant information, including contact details and lease durations. Never miss important tenant data again, ensuring smooth communication and management.
Service Requests Tracking:
Organize and track service and repair requests reported by your tenants or scheduled maintenance. Assign tasks to service providers and monitor the progress of each request. Never miss a service request again!
Vendor and Supplier Management:
Keep detailed records of your service providers, including the services they offer and their contact information. Simplify vendor management and ensure efficient collaboration.
Income Tracking:
Track all your rental income sources, from rent payments to security deposits. Gain a clear overview of your revenue, helping you make informed financial decisions.
Expense Management:
Monitor all expenses related to your rental properties. From maintenance and taxes to insurance, have a complete view of your expenditures and maintain financial control.
Task Organization:
Prioritize and manage your tasks effectively to ensure hassle-free rental operations.
Document Management:
Easily store and manage all property-related documents in one secure location, ensuring they are always accessible when needed.
Summaries and Reports:
Generate concise monthly and annual summaries of income, expenses, service requests, and lease statuses. Stay informed with a comprehensive overview of your property operations.
Charts:
Utilize Chart views for visual representation of key data, aiding in strategic decision-making and improving your workflow. (Available with Notion Plus or higher)
Balance Overview:
View detailed monthly or yearly financial balances across all your properties, giving you a clear picture of your financial health.
One-Time Purchase — Use It Forever
Pay once and enjoy lifetime access to the full template, with no limits on properties, tenants, or entries.
Why Choose This Template
Still deciding between free tools, spreadsheets, or expensive rental software?
Here’s why this template is the perfect middle ground — powerful, flexible, and yours forever.
✅ Polished and Improved Over Time
Developed with practical use in mind and refined across several iterations — so you get a solid and ready-to-use version from day one.
✅ All-in-One Management Hub
Properties, tenants, income, expenses, maintenance — everything is centralized and connected for seamless oversight.
✅ Clean & Professional Design
Built for clarity and aesthetics. Easy on the eyes, easy to use daily.
✅ Multiple Database Views for Every Workflow
Switch between dashboards, tables, calendars, reports, or gallery — whatever helps you manage best.
✅ Fully Customizable to Your Local Rules & Personal Style
Add fields, tweak layouts, adapt workflows — make it fit your business, not the other way around.
For whom?
🏠 Rental Property Owners & Landlords
Examples:
- Owners managing one or multiple rental units
- Real estate investors handling their own rental portfolio
Why it's a perfect fit:
- Centralize leases, payments, tenants, and expenses in one streamlined system
- Track rental income, deposits, and profit with clear financial visibility
- Stay organized with reminders, reports, and documentation at your fingertips
Ideal for landlords who want a professional-level management tool — without paying for expensive software.
📋 Property Managers & Rental Management Agencies
Examples:
- Freelance managers or agencies handling third-party properties
- Coordinators managing long-term, short-term, or vacation rentals
Why it's a perfect fit:
- Manage multiple properties, owners, tenants, and vendors from one dashboard
- Assign tasks, track maintenance requests, and monitor finances with ease
- Deliver professional reports to clients and maintain full transparency
A scalable management hub built for efficiency, organization, and client trust.
🔧 Maintenance Coordinators & Service Teams
Examples:
- Maintenance staff responsible for repairs, inspections, or scheduling contractors
- Small service providers working across various rental properties
Why it's a perfect fit:
- Organize all service requests and maintenance tasks by property
- Track provider details, request status, and completion history
- Avoid missed repairs, duplicate work, or unmanaged tasks
Brings structure and accountability to day-to-day maintenance operations.
🗂️ Real Estate Assistants & Virtual Assistants
Examples:
- Administrative assistants supporting landlords or real estate investors
- Remote virtual assistants managing communication, documents, or payments
Why it's a perfect fit:
- Keeps all lease records, tenant details, expenses, and service requests in one structured system
- Standardizes workflows for tenant onboarding, payment tracking, and reporting
- Allows assistants to support property owners more efficiently — even remotely
A professional workspace that makes coordination easier while reducing manual follow-ups and scattered files.
Includes
- 11 Related Databases
- Charts page
- Help Guide
Format
Notion Template
* With Notion Plus plan or higher, you can create/visualize unlimited charts. Free plans are limited to 1 chart (on the entire account). Notion Templates FAQs
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