Drowning in Overcomplicated Tools? Here’s How I Simplified My Entire Workflow with Notion

I’m a software developer. I could have built my own internal tools — custom dashboards, automation systems, even full mini-apps — to manage my work and life. And honestly, I tried for years: scattered scripts, Trello boards everywhere, Airtable databases, Google Sheets for quick fixes, Docs for collaboration, random notes apps for ideas…

The problem? I was spending more time managing my tools than managing my actual work.

That’s when I realized:

For everyday operations — projects, documents, clients, ideas, tasks — you don’t need complex software. You need something flexible, connected, and fast. Something you can shape instantly to match your workflow without sinking hours into setup.

That’s when Notion became my personal and professional operating system

Now I use it for everything that doesn’t need to become a full product or custom app — but does need structure and context:

• My project management and professional roadmap
• Client communication and deliverables
• Technical documentation and development notes
• CRM for leads and partnerships
• A tax and compliance calendar to stay on top of fiscal and legal obligations
• A personal knowledge wiki — with curated resources from my industry that I review, annotate, and access from any device
• And yes — even my personal life: from household and family management, pets and vehicle maintenance, to ideas, reflections, reminders, and pretty much everything else

One brain. One hub. Zero fragmentation.

And because not everyone wants to build it all from scratch…

I started creating plug-and-play Notion templates, designed specifically for professionals and businesses who want structure without getting lost in configuration hell.

👉 Template Gallery

Bonus for founders and startups: up to 3 months of Notion Business (with unlimited AI) — free

As a Notion partner, I can also hook you up with up to 3 free months of Notion Business — AI included. And once you start auto-summarizing docs, generating specs, and drafting content directly inside your workspace, you’ll wonder how you ever worked without it.

👉 Apply for the startup trial

At the end of the day, I don’t need more software. I just need the right one.

I could have built my own tools.
But instead, I chose Notion — so I can focus on building things that actually matter.